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Athletic / Activities Policy & Guidelines

Revised 24 November 2004

PROGRAM:

It is a privilege and an honor to represent one’s school. Members of the Kinnick High School (KHS) activities will be expected to assume greater responsibilities than non-participants, to act as ladies and gentlemen at all times, and to set good examples for all students. A well-balanced activities program is an integral part of any high school.

ACTIVITIES COUNCIL:

It is the function of this Council to review breaches of the Activities Code of Conduct and to advise the principal on action to be taken.

The members of the Activities Council include:

  1. Three (3) sponsors not to include the sponsors in that particular activity
  2. Vice-Principal (observer)
  3. Athletic/Activities Director (facilitator/recorder)
  4. One (1) teacher
  5. One (1) high school student parent not involved in the issue at hand

The student involved in the incident (along with his/her parent) will be notified of the Activities Council meeting. Additionally, both parent and student will be invited to the Council meeting so that the student can present his/her side of the incident. The appearance at this meeting is optional. Additionally, the student may also invite any advocate of his/her choice, i.e. coach, friend, etc. in order to speak on behalf of the student.

It is the responsibility of the Athletic/Activities Director to present, in an unbiased and fair manner, any information regarding the incident to the Activities Council at the meeting. The student, parent, and any other advocates will then have a chance to speak. Upon completion of their presentation, the student and parent will leave so that the Council can weigh all information and make a recommendation to the principal.

The Activities Council will present in writing its recommendation to the principal for a final decision, i.e. to uphold or to not uphold the Council’s recommendation. The principal will notify the parent and student of the final decision of the school. Appeals may be made to the Japan District Superintendent's Office (J-DSO).

APPLICABILITY:

This policy applies to the following:

  • All sport teams
  • All competitions and/or performances (Far East, KPASSP and otherwise)
  • NJHS
  • NHS
  • Student Government
  • NJROTC drill team and color guard

ELIGIBILITY:

For eligibility in the activity programs at KHS, the following conditions apply:

The student must:

  1. Have an Activities Policy statement on file at school signed by the student and his/her parent or guardian 5 days prior to the first event or contest.
  2. For sports, have a current physical examination form on file in the school for the athletic activities. No student will be permitted to try out, practice, or compete until the student shows proof of a physical and files it with the coach and the Athletic Director. Physicals are valid for one calendar year.
  3. For sports, have been enrolled for eight (8) consecutive semesters or less, starting with 9th grade. No 7th or 8th grader will be allowed to practice or play.
  4. Academic Eligibility for all:
    1. Maintain eligibility and proper behavior; academic eligibility and behavior will be monitored weekly. Students must maintain a minimum 2.0 GPA with no more than one F. The cumulative average will begin anew every quarter and run for the current quarter only.
    2. The school will complete the grade check by 1600 hours every Tuesday of the week that activities programs are being held. A student declared ineligible on the Tuesday grade check will be ineligible for Wednesday 0800 hours through the following Wednesday 0800 hours.
    3. A student declared ineligible will be allowed to practice but will not be authorized to participate, be in school uniforms at the scheduled event, or travel with the group to any away event until regaining eligibility.
    4. A student participant identified as ineligible for three consecutive weeks following receipt of intervention assistance may be dropped from the activity.
  5. Emergency Medical Authorization: Each student’s parents/sponsors shall complete the Medical Power of Attorney per season, giving permission for treatment when the parents are not available. Each sponsor will have this form available at all events.

CODES OF CONDUCT:

Because of the honor and responsibility bestowed on the participants, the following detailed descriptions of expectations are in order:

  1. All students who participate in activities are required to maintain, at all times, a standard of conduct that reflects the standards of KHS and the Fleet Activities Yokosuka.
  2. All participants shall abide by a Code of Ethics that will earn them the honor and respect that participation and competition in activities affords. Any conduct that results in dishonor to the students, their activity, or the school will not be tolerated. Substantiated acts of unacceptable conduct, such as, but not limited to theft, vandalism, disrespect, immorality, fighting, truancy, or violations of the law tarnish the reputation of everyone associated with the activity program and will result in immediate dismissal. Specifically, the following behaviors are not acceptable:
    1. Truancy
    2. The possession or use of drugs, alcohol, or tobacco products
    3. Sexual misconduct
    4. Abusive or vulgar language
    5. Unauthorized absence from designated locations
    6. Presence at unauthorized or off-limit establishments
    7. Theft, vandalism, or misuse of equipment or facilities
    8. Travel in non-approved vehicles without sponsor permission
    9. Violation of all base (post, camp) regulations to include curfews

    Other negative behaviors not specifically mentioned will be dealt with accordingly.


    3. Failure to uphold expected standards of behavior may result in suspension from the activity and/or early return home of the participant at his/her expense.


  3. All participants will adhere to the rules and regulations concerning student behaviors. If a participant receives a suspension from school, to include ISS and Direct Escort, he/she will not participate in that activity for the duration of the suspension. In other words, the student will not participate in that activity until the morning he or she is reinstated. If behavior problems, and thus suspensions, continue, the Activities Council will convene to determine the student's future participation in that activity.
  4. All students will conduct themselves in a satisfactory manner at all times. No student is dismissed early from the jurisdiction of the sponsor after any event unless the parent has specifically requested such a release in writing prior to the group’s departure.
  5. Proper Dress: It is mandatory that all members of the group be groomed and dressed in an appropriate manner especially when traveling.
  6. For sports, any participant quitting a sport without the approval of the coach is not eligible to participate in the athletic program for the remainder of the sport season.
  7. For all other activities, any participant quitting an activity without approval of the sponsor is not eligible to participate in any other activity for the duration of the activity at the discretion of both sponsors involved.

(Note: The sponsor will submit names of all students who violate the above rules.)

GENERAL PROCEDURES FOR ATHLETICS:

  1. Seniors will not participate in junior varsity competition unless the principal or designee has granted a waiver.
  2. League practice and checking out of equipment will not take place prior to the beginning date designated by KPASSP or DoDDS for each season.
  3. Individual dual participation is disallowed in all league sports, and a student may not forgo an extra-curricular sport commitment in lieu of a non-curricular activity. For instance, a student/athlete may not attend a modeling appointment instead of attending a game.
  4. The student/athlete may, however, participate in a non-school sport as long as that activity does not in any way interfere with the school sport or event in which he/she has made a commitment. This will be at the coach’s discretion.
  5. Each parent or sponsor shall read these policies and certify that he/she understands the athletic eligibility rules and policies of Kinnick High School. The coach will be responsible for this signed document.
  6. Insurance: Students who are not I.D. cardholders must show proof of private insurance. Any injuries and subsequent medical care resulting from their child’s participation in any aspect of interscholastic activities is the sole responsibility of the parents.
  7. The coach will determine the amount and type of individual participation necessary to letter.
  8. The student/athlete must be in regular attendance at all practices. Exceptions to this rule are only those made through prior arrangement with the coach of that sport or activity. Every player is expected to attend every practice session on days he/she is in attendance at school. Students who do not attend school for any part of the day for any reason, including health, will not be allowed to participate in any extra-curricular school activities on that date, including practice sessions, unless PRIOR NOTIFICATION was made through the school office, i.e. a medical appointment. A note from the physician must be provided to the office after the absence.
  9. Injuries: All injuries, minor or major, will be reported to the coach immediately. The coach will complete DS Form 4801 and will make referral to the proper medical authority. Copies are provided to the school nurse, administration, and the Athletic Director.

LETTERS AND AWARDS:

  1. All letters and awards will be made in compliance with applicable regulations. Any student dropped from an activity for disciplinary reason or who quits an activity will not letter.
  2. In regard to injuries and/or late arrivals, letters will be awarded at the sponsors’ discretion.
  3. Only students in grade 9-12 are eligible for a varsity letter

download contract   Download the Activities Contract